The term Conference Management is what we would call the executive management of the entire conference event, which would include factors like planning, organizing, inviting, attendees confirmation, data collection and so on.
In the case of a large conference that involves 500 to 1000 participants or more, the task of conference management comes with its own set of challenges. These challenges are so vast and widespread that it cannot be handled by just a single person but need a team of people constantly communicating, updating and following up. Even with so many people involved in the management of an event, all it takes is just one tiny error, by just one person to create an insurmountable mountain of problems.
This is where a conference management system comes into the picture. A conference management system is a web-based event management system designed to help you collect, sort, manage and provide complete support in all areas that need management, thus taking your business to the next level while also maximizing your ROI.
In the below section, we will look into the various factors and advantages that an automated conference management software has over manual conference management and why it is highly recommended for you to take your business to the next level.
| # | Manual | Automated |
| 1 | Requires high manpower | Requires very minimal manpower |
| 2 | Highly time-consuming | Takes a fraction of the time |
| 3 | Requires a lot of logistics and planning | Role Management tool does most of the work |
| 4 | Requires dedicated event website creation for every new event | Easy to use website builder with pre-formatted page layouts for customized websites in no time at all |
| 5 | Speaker management takes a lot of time and effort from a number of resources | Self-customized dashboards for speaker management makes the task highly effortless |
| 6 | Attendees registration needs to be individually managed and followed-up | Lets you register and manage multiple attendees |
| 7 | Low ROI | Higher ROI |
| 8 | Creation of event-based forms takes up a lot of time with multiple source inputs | Allows you to easily create forms through customizable pre-set templates |
| 9 | All attendee details have to be manually managed and their details sorted | Allows you to export all the necessary details with a simple click |
| 10 | Requires a dedicated man-power resource to collate information and create reports based on each event | Lets you effortlessly generate reports along with individual event analysis |
| 11 | Requires a dedicated team of people to manage registration fees collection and documentation | Enables you to create your own pricing chart with the option of discount by using promo codes |
| 12 | Requires a dedicated person to manually collect the fees and deposit into the official bank account | Allows for simple online payment that goes directly into your preferred bank account |
| 13 | Requires a team of people to manage user registration and event attendance numbers | This module enables the user to complete self-registration in a single click. |
| 14 | Requires a coordinator to work with the speakers in getting their presentations ready for the event | Enables speakers to upload presentations from their own account |
| 15 | Needs dedicated personnel to create event agendas in multiple forums along with manual distribution of event-related materials | Allows you to display the event agenda for users and enable PDF downloads |
| 16 | Requires manual distribution of event-related materials | Enables PDF downloads for users |
| 17 | Requires a dedicated resource to screen or approve participants or attendees at the time of the event | Empowers your event registration committee with the option to approve and disapprove the registering participants and attendees |
| 18 | There is a lot of challenges in getting the necessary reports from multiple events (current and past events) | Booking history feature empowers the event manager/core committee members to access and download the reports for multiple events |
Introducing Confygo from Texila Technologies, an all-in-one web-based event management software with a gamut of advanced tools to create and cover your entire event on a single platform. Confygo is an effective event management software designed to support organizations and their events with specific importance given to academic conferences, workshops, and seminars. Texila Technologies is a product and service based concern that is a business unit and global initiative belonging to the Texila American University Consortium (TAU-C) which is a premier education provider established in 2010.
With Confygo, organizations will have the ability to automate manual tasks, increase efficiency, and streamline processes for various events, conferences or seminars with a host of features that include third-party registrations, payment gateways, paper submission management, review management, event and ticket management, thus removing unnecessary non-complicated and providing extreme ease of operations.
To know more about Confygo and how it can help you grow as a business, please visit: https://www.confygo.com
